Microsoft Word is widely known as the best word processor today. Although other applications can be used, MS Word has many features that make it easy to use.
Nonetheless, many people prefer converting word documents into PDFs, thanks to online PDF converters. This is because information on PDF files is hard to be altered compared to Microsoft Word. That’s why almost every professional uses PDF for different purposes.
If you are still not aware of the numerous advantages of converting Word documents into PDF files, this is your opportunity to learn!
Below are five reasons to convert Word documents to PDF:
1 Microsoft Word is not compatible with all Operating Systems
There’s no doubt that Microsoft Word is one of the most popular operating systems in the world. It is estimated that over three-quarters of all computer desktops using Microsoft. Even though Microsoft is the world’s leading OS, Linux and macOS are always available as alternatives.
Most Apple products don’t readily open Microsoft Word Documents. PDF files are commonly used because they are readily accepted by all computers and other devices, unlike .docx.
2 Word documents do not keep formatting
Another primary reason people convert word to PDF is that documents are formatted once they are opened on different devices. Formatting can also change even if you are using the same computer but other printers.
For this reason, many people would instead convert their documents to PDF to avoid repeating what they had already done before. The only guaranteed way to keep the formatting of your documents intact is to convert them into PDF.
3 Visual elements are preserved
A PDF format has a way of retaining every visual element created in other documents. This implies that all images, texts, fonts, and graphics made found in your document will all be found in your new PDF file. You don’t have to worry about losing anything.
But you won’t be guaranteed to see your graphics, images, and takes as they were when opening a word document on a different computer. This is because several versions of Microsoft Word and documents are always converted to the existing version.
4 Microsoft Word consumes more space than PDF
Another reason to convert Word docs into PDF is to minimize the space occupied by each file. It is possible to store thousands of PDF files in a drive compared to word documents. This means that you can easily share files with other people compared to word docs.
5 High-level of encryption
Another major reason why PDF files are commonly used is that it allows for data encryption. This makes it difficult for unauthorized people to access files. Besides, PDF also provides a safe and secure way of transferring documents online.
There are many reasons for converting word to PDF. For instance, PDF makes your documents more secure compared to other formats. It also uses less space, retains formatting from previous documents, among others.