You picture a clean, well-organized space conducive to productivity and focus when you think of an office. True enough, a dirty office doesn’t give off the vibes you need to be productive; instead, it exemplifies that the people running the office are just as messy as the space itself.
Save your business the trouble of mismanagement by taking time to organize your office space properly and get the operational flow up and running without delays from having to find an important document or dealing with an absent team because they got sick from the workplace.
Alternatively, you can avail of office cleaning services that do the job quickly and efficiently, with minimal effort on your part, so you can put all your focus on the task you and your team are currently undertaking. Luce Office provides cleaning services across Singapore, so if you have an office around Singapore, Luce Office is your best bet!
1 Personal Desk
Your work desk says a lot about who you are and your professionalism. A messy, cluttered desk with trinkets and food wrappers lying around doesn’t do any good for your image and gives the impression that your work is sloppy and unorganized.
Your work desk should be kept as minimalistic as possible, with only work-related items seen as your desk is part of a professional environment. You may opt to save a few fun things that show your individuality but keep loud and distracting items away from the workplace. Wipe your table daily as well, with a disinfectant solution to kill off any germs and remove dust layers.
2 Shared Pantry and Break Room
Any shared space can get a little messy sometimes, but a shared pantry or break room that constantly resembles a pigsty is nothing that will make employees feel safe and pleased. Is there anything more unappealing than smelling the odors of moldy food and seeing grease and food stains on the table before you even start eating?
Integrate a clean-as-you-go movement in the shared space to encourage employees to clean after themselves and keep the break room tidy for the benefit of the entire office. Tables and chairs should be disinfected daily, and plates should be washed instead of thrown in the sink to accumulate.
3 Office Cabinet
Can’t find that document you’re looking for due to the mess of papers in the file cabinet? Or are you afraid to take out any office supplies for fear of the stacks of files falling on you like a Jenga tower? If this is the case, it was time to organize your office cabinet a long time ago.
Before you get to the point where your office cabinets need to be kept closed to avoid spilling out their contents, organize the files and supplies in the cabinet, use dividers to store files for the record properly, and shred files that have not been in use for decades. Check your collections for their usability, and throw out any pens dried of ink, staplers that don’t work, and the like.
4 Computer Files
Besides the physical file cabinet, your digital files also need sprucing up. Sure, the search function makes it easy for you to find documents you need immediately, but the mess of files on your desktop is enough to give anyone a headache.
Take time to clean up your files, and categorize them according to client, date, or importance to your work. Free up some space by deleting the documents you no longer need and back up your well-organized files in a labeled hard drive or cloud storage to prepare if you lose your data.
5 Meeting Room
The meeting room is the place where ideas come together and where contracts are signed into partnerships. Imagine the embarrassment of seeing cobwebs around just as you’re about to land that vast, corporate deal! You can’t just clean the meeting room whenever you know you’ll have a meeting soon – be prepared for anything with regular, thorough cleaning.
Make the best impression possible in a meeting, and set the environment to encourage ideas to pop up. Wipe the tables and chairs clean, clear the fingerprints from the flatscreen and projector, and make sure the air conditioner is in tip-top condition.
6 Reception Area
A filthy reception area is nothing to be proud of for any business. Unclaimed food takeouts delivered packages and documents scattered around the reception desk make the area look more like a warehouse or recycling facility than an office reception front.
Keep the reception area clean and tidy, especially as this is the first room in the entire office that visitors, clients, and partners will see. As much as possible, the reception area should be cleaned daily to ensure that dust doesn’t have time to settle on surfaces. Carpets and furniture should be vacuumed, and delivery items should be picked up immediately by the addressee.